This document provides the standard form and confirmation process used when a data subject provides explicit consent or confirmation for the correction or amendment of their personal information held by DCKAP. While most corrections are actioned on the basis of the right to rectification (not requiring separate consent), certain amendment scenarios — particularly those involving sensitive updates or third-party notification — are documented here.
2. When This Form is Used
Scenario
Confirmation Required?
Reason
Standard account detail correction (name, phone)
No — actioned on right to rectification
GDPR Art. 16; no consent needed
Email address change
Yes — email verification token
Security: prevents account takeover
Correction with third-party notification
Yes — data subject to confirm scope of notification
Ensures data subject controls who is informed
Correction of data shared in an integration log annotation
Yes — data subject acknowledges audit log limitation
Audit log immutability explanation needed
Correction by authorised representative on behalf of data subject
Yes — written confirmation from data subject AND representative
Dual authority required
3. Data Correction Confirmation Form
This form is used where explicit confirmation from the data subject is required before DCKAP actions a data correction.
Section A — Data Subject Details
Full Name
________________________________________________
Email Address
________________________________________________
DCKAP Account ID / Reference
________________________________________________
Correction Request Reference Number
________________________________________________
Section B — Details of Correction to be Confirmed
Data Element to be Corrected
________________________________________________
Current (incorrect) Value
________________________________________________
Corrected (new) Value
________________________________________________
Reason for Correction (optional)
________________________________________________
Section C — Third-Party Notification Consent (if applicable)
If DCKAP has shared your data with third parties, we may be able to notify them of the correction. Please indicate your preference: [ ] Yes — please notify all third parties with whom my data has been shared of this correction[ ] No — please correct my data in DCKAP’s records only[ ] Notify specific parties only (list): ________________________________
Section D — Declaration and Confirmation
I confirm that the correction described above is accurate and that I authorise DCKAP to update my personal data accordingly.
Signature:
________________________
Date:
________________________
Relationship to data (self / representative):
________________________
4. Record Keeping
Completed confirmation forms are retained for 2 years from the date of the correction.
Forms are stored in the privacy request register alongside the correction request record.
5. Placement in Product
Product Location
Screen / Page
Audience
Product Portal
Settings → My Data → Confirm Correction (triggered by workflow)
Portal Users
Email Workflow
Sent by privacy@dckap.com when confirmation is required
Data Subjects
Internal Wiki
Legal → Privacy Ops → Correction Confirmation Forms
